Business Support Assistant (Communications)

Location:    Beijing, China

Application Deadline:  28 August 2022

Type of Contract/Level:  SC 4

Languages Required:  English, Chinese

Starting Date:   ASAP

Expected Duration of Assignment: 12 months, and renewable upon satisfactory performance

Background Information – WFP  

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate.  WFP is the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

WFP first entered China in 1979. Now, we carry out innovative pilot projects to improve smallholder famers’ livelihoods and preschool children’s nutrition status, raise funds to help people in need and share China’s development experience with other developing countries to achieve Sustainable Development Goal 2:Zero Hunger.

Duties and Responsibilities  

The Business Support Assistant (Communications) is a member of the Communications team and is under the overall supervision of Head of Communications Unit. S/he is responsible for supporting all activities related to Communications and Advocacy, and ensuring efficient response to WFP China functional units’ requests, assisting in produce/manage various forms of multimedia content for WFP China website and social media channels.

The incumbent is responsible for, but not necessarily limited to, the following assigned duties:

1. Provide coordination, administrative and specialised services, to support staff in the development, preparation and execution of communications activities for target audiences.
2. Under clear guidance, contribute to the production of social media assets for public awareness campaigns to enhance coverage and support of WFP’s activities, ensuring consistency with corporate messages and standards.
3. Liaise with printers concerning brochures and publications published by the office.
4. Regular monitor traditional and social media,  and report relevant information to senior staff to inform the development and/or evaluation of communications activities.
5. Distribute press statements and similar information to media outlets.
6. Respond to a variety of queries and requests from WFP China Functional Unit, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries.
7. Liaise with WFP staff and the media in a timely manner, to support aligned activities and an effective approach to communications within WFP.
8. Provide help and support for any other duties whenever required.

Qualifications:

• Education: University degree or above in in Communications, Public Relations, Social Science, English, or other relevant areas. Specialized training in Communications and Advocacy is desirable.
• Experience: Minimum 1 year of relevant working experience (or internship) in Communications and Advocacy. Previous experience in the UN/international organizations will be considered an advantage.
• Skills and competencies:

Ability to work Microsoft Office programmes (Word, Excel, PowerPoint, E-mail) required for work; Ability to prepare preliminary reports and to draft correspondence; Ability to work in multi-cultural environment; Ability to work under pressure, be able to meet deadline, willing to take challenges; Good communication skills with different stakeholders especially local partners.

• Performance indicators: Concise reports and correspondence drafted with high quality; Smooth communication and dialogue maintained with the national counterparts; Strong enthusiasm with highly appreciated flexibility and adaptation; Work assignment completed before the deadline.
• Language: Fluency in both oral and written communication in English and Chinese. 
• Funcational Capacities:

Additional Information:  

• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Your application will be screened based on the information provided in your profile. We strongly recommend that you ensure that the information is accurate and complete including employment record, academic qualifications and language skills.
• All female and male candidates are equally encouraged to apply for this position which is open for Chinese nationals only.

To apply please send us the Personal History Form (P11) no later than 28 August 2022:

E-Mail: HR.wfpchina@outlook.com with Subject " Business Support Assistant (Communications)- Ms/Mr. (Candidate’s Name)” Personal History Form P11